Business Case for Infor FMS SunSystems Enhancement Products

Organisations using Infor FMS SunSystems can achieve exponential ROI and investment payback by using Professional Advantage enhancement products. To assist in preparing the business case we have prepared some points for your consideration.

Click on each panel to read more information.

Bank Reconciliation

Multicurrency and multibank formats: >160 international bank format

	Electronic import of statements and automatic matching.	Eliminate manual process and data entry errors. Automate a manual process. Ability to perform daily reconciliations on your most important asset ~ cash.
	User defined matching rules.	Essential to automate the matching of transactions. Useful for banking in multi branch environments or same amount transactions.
	Unlike other solutions these bank statements are not held in ledgers.	Stronger internal control. As the statement transactions are held in a database there is a complete audit trail of all changes.
	Over 150 bank formats and growing.	It is highly likely that we have your bank format ready to go. If not, for a small fee we will build the statement format for your bank.
CALCULATION	Hourly cost rate = A Hours saved per month = B 1st year savings = A*B	The ROI is only based on the actual hours saved and not the intangibles of improved internal control.

Electronic Payments

Domestic payments ~ ePay Cross border and international payments ~ B4B

	Electronically prepare the bank file in compliance with your bank’s requirements.	By automating this process you eliminate rekey errors and save time.
	Cater for local and cross border payments.	As the payment rules are becoming more complex our software will simplify the process.
	Provide audit trail of payments.	Cash is an organisation’s the most important asset, therefore audit trails at each step are vital.
CALCULATION	Hourly cost rate = A Hours saved per month not rekeying payment entries into bank software = B 1st year savings = A*B	The ROI is only based on the actual hours saved and not the intangibles of improved internal control.

Electronic Remittances

Electronic remittances via email or faxes

	Replace the ’snail’ mail approach with the emailing of remittances.	By emailing the remittances you eliminate meaningless manual processes.
	To automatically have the ability to email or fax.	If you choose to use faxes you are still harnessing the benefits as you are distributing the remittances electronically.
	Maintain a log of all emails sent.	Often the expense of following up is of a higher magnitude than the original action. This can also be with manual remittances where the cost of reproducing a copy can be extraordinary high.
	Ability to customize layouts.	There are many reasons why you would want to customise your layouts and still get the benefits. Examples could be employee layouts different from suppliers, you may want a temporary message, say when the office closes for the festive season.
CALCULATION	Cost per stamp = A Cost per envelope = B Hourly cost rate = C Hours saved not posting = D 1st year savings =(AB) + (CD)	The ROI is only based on the actual hours saved and not the intangibles of improved internal control.

Deposit Slips & Receipting

Only single currency

	Effectively automate a manual process.	The system user defined speed keys eliminate repetitive key strokes, cheque scanning to select the customer details.
	Introduce good internal controls to prevent teeming and lading.	Each receipt is tracked through to the deposit slip.
	Provides for many cashiers in a front desk or mail room cash processing environment.	We have case studies where the number of cashiers and length of queuing waiting times was dramatically reduced once receipting and deposit slip preparation was automated.
	Automatic learn facility aligning bank details to customers.	Once the new details from a scanned cheque are linked to a customer account , each time the cheque is processed in the future the account details will be extracted.
CALCULATION	Hourly cost rate = A Hours saved per month in receipt processing = B Hours saved per month in deposit slip preparation = C 1st year savings = ABC	The ROI is only based on the actual hours saved and not the intangibles of improved internal control.

Collect

Debtor Collections module ~ a continuous thread of communication with debtors

	Ability to store notes against customer transactions and accounts.	This ability allows the collector to have a continuous thread of communication with the debtor. The notes are integrated into Infor FMS SunSystems.
	Ability to record future action dates.	Debt collection is all about future promises, Collect allows you to collect on those promises.
	Automated process to send copy invoices and statements.	This ability addresses the #1 excuse that I need a copy invoice. In seconds the collector can have the copy invoice emailed to the debtor and a note recording such action.
	Automatic integration to Word for mailouts sent by email, fax or post.	An important tactic to keeping debtors in check is the ability to use letter templates. Mail merge with Collect delivers highly personalized letters automatically.
	In a single window see all the pertinent data to assist in debt collection.	In a debt collection call it is important that the collector is able to access any pertinent information to ensure the call is effective.
CALCULATION	Current Day Sales Outstanding (DSO) = A Projected decrease in DSO = B Increase in cash flow = A*B	The ROI is based on increase in cashflow.

iPOS

Web based procurement

	Enterprise wide deployment addresses people and processes.	Unlike other procurement solutions, Infor™ FMS SunSystems iPOS (Internet Purchase Ordering System) puts the emphasis on more than just the product or technology deployed—instead, it addresses people, processes, and product.
	Why is it that the first time an organisation is aware of a spend is when the invoice arrives in finance. Is this not too late for your organisation?	With iPOS you control your spend against the budget from the first steps of approving a requisition.
	Deliver procurement efficiency.	Designed to minimise the cost of purchasing and to deliver measurable bottom-line savings, iPOS employs the power of the Internet to release users from the constraints of paper-based requisitioning and approval. At the same time, it provides managers with full visibility into costs, from requisition to payment.
	Gain control of the procurement process.	SunSystems iPOS is the solution of choice for organisations wishing to gain transparency and control of procurement operations.
	Unlock an efficiency and data integrity dividend by allocating the spend against the correct cost centres and chart of accounts.	Improve data integrity and data rekeying by starting the data collection and approval process at the first steps when preparing the requisition. The upfront data collection saves back end data processing, unlocks (time) minutes per transaction and avoids repeating data processing at the back end.
CALCULATION	Each organsiation is unique. It is our recommendation that in determining your ROI that you set audacious targets thus unlocking substantial savings.	There are a number of ROI calculations that maybe appropriate for your organisation. Ultimately it is new lower transaction cost that delivers fast payback.

Consolidations

Automatic consolidation of local and distributed Infor FMS SunSystem ledgers

	Automate the consolidation process.	The Consolidations module will aggregate any SunSystems business entity. Full and partial ownership structures are catered for.
	Ability to define source and target transactions.	The user is able to define the selection criteria. For example the rule may be defined to extract all the debtors and consolidate all accounts to a control account. Similarly the transactions attributes, like T codes etc could be changed at target.
	Rerun consolidations process at any time.	There are times when there is a need to re run consolidations, for example T codes have been amended or the A codes have been updated. Consolidations, uniquely, is able to reprocess any past consolidations. Something not possible in spreadsheet or BI based approaches, as they assume you do not make mistakes.
	Automatically update for latest transactions.	Consolidations can be performed manually or scheduled. At month end it is usual to have the group consolidation process run half hourly.
	Consolidated results supported by transactions, rather than an amount in a report.	The Consolidation process is transaction based rather than reports or spreadsheets. The user is able to trace and drill down to all source transactions.
CALCULATION	Hourly cost rate = A Hours saved per month ‘doing’ the consolidation = B 1st year savings = A*B	The ROI is only based on the actual hours saved and not the intangibles of improved data integrity and the ability to perform a consolidation multiple times automatically.

Contract & Service Billing

Powerful contract billing system catering for recurring invoices and simple invoicing

	Automatic production of repeat or contract invoices.	The automatic production of repeat invoices as per the contract, electronic submission of the invoices to the customer and storing the electronic document as a Collect note makes for a truly effective invoicing cycle.
	Ability to add new invoice lines to existing contracts.	Contracts will change over the contract’s life and therefore the ability to automatically deal with variations saves time and improves data integrity. There is no need for supplementary spreadsheets and effort.
	Automatic revenue and accrual recognition.	Recognising the revenue and accruals in the correct accounting period automatically improves data integrity and saves manual effort.
	Custom invoice layouts for each customer.	Some clients require custom layouts for each customer. This ability of custom layout per customer(s) saves the effort of manually reprocessing plus increases the chance of being paid on time.
CALCULATION	Contract Invoices: Hourly cost rate = A Hours saved per month by automating contract invoices = B 1st year savings = AB Simple Invoices:* Hourly cost rate = C Hours saved per month by automating invoices = D 1st year savings = CD Invoicing and Collect* In conjunction with Collect and the additional hours saved being able to resend the invoice immediately as part of collections management gives you a double saving.	The ROI is only based on the actual hours saved and not the intangibles of improved internal control.

Business Case for Infor FMS SunSystems Enhancement Products

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