Professional Advantage eNewsletter

Introduction

In this edition we cover the very important topic of what you should be aware of to ensure that changes driven by your IT department will not affect SunSystems.

Have a quick read about “Turning SharePoint from Good to GREAT”, a popular topic for many clients. Also included is our highly sought after and informative product update of software versions and releases.

If you know of any colleagues interested in receiving this eNewsletter please email cathy.mcmahon@pa.com.au

We welcome any feedback you may have to assist us with serving you better.

Professional Advantage SunSystems Team

Reminder: Plan Ahead

Make sure that changes driven by your IT department will not affect SunSystems.

Many of our clients have already upgraded to the latest SunSystems version and many more are in the planning stage.

At our last inTouch seminar we talked about the sort of technology changes to be aware of. Do you need to plan ahead to make sure your SunSystems remains reliable?

What typical technology changes could impact SunSystems?

SQL Server 2005 & 2008
Windows Server 2008
Windows Vista
Windows 7
Office 2007
Virtual Server (virtualisation) deployments
Oracle database upgrades

Should you upgrade? If your business has grown, changed or evolved, then it may be a good time to take advantage of the benefits and the new functionality that SunSystems v5.4 has to offer you.

Avoid unnecessary risks – staying on the latest released SunSystems versions & PatchSets reduces unplanned expenditure for emergency action and wasteful down-time and work-arounds.

Know your options – there are many enhancements between the older SunSystems versions and the latest v5.4 & v4.3 that may better suit your business needs e.g. more flexibility, extended functionality, better reporting – all with a more modern yet still familiar look & feel.

Remain support compliant – ensure that your operating systems and database versions are compliant with the SunSystems version you are on.

Your Next Actions:
To help you plan ahead ask your IT department to discuss what plans they may have.
Call your Professional Advantage Account Manager to find out in more detail how these changes could affect SunSystems and what your options are.

Turning SharePoint from Good to Great with XMPro

Did you miss out on our “Turning SharePoint from Good to GREAT” seminar?

We had an overwhelming interest in “Turning SharePoint from Good to GREAT” and some exciting projects have been undertaken by our clients since the topic kicked off in 2009. Many companies are contemplating where SharePoint may (or may not) fit within their business, systems and intranet landscape.

We've had many interesting discussions with people and have implemented a number of process management projects in support of the improvement strategies of those companies.

To find out more, talk to your account manager - PA has great expertise in SharePoint too!

Click here to download your copy of our whitepaper on “Turning SharePoint From Good to Great!”

For any course enquiries please contact May Hayek

Learning & Development

Why do so many attendees rate PA's Infor FMS SunSystems Public Training courses as #1?

“Practical exercise, easy to follow”
“Positive & Enthusiastic Presentation”
“Instructor did a great job with explaining”
“Well run classes”
“Gaining more knowledge”
“Learning how to do things more efficiently”

To view the course timetable, outline & booking form visit: www.pa.com.au/suneducation

Regional training available on demand.

Free Induction Course

Did you know we run a free induction course for your staff? Please contact May Hayek for details of the next course.

Online Knowledge Database

Have you visited our online knowledge database at www.suncompanion.com?

We have added over 500 articles in the last 6 months alone.

Some of the topics include: (Please click on each panel to read more information)

SunSystems v5

How do I use General Descriptions in Sun 5.3 and Sun 5.4?
How to use the JRCCD=Journal Reversal & Copy function to reverse a Reverse Next Period journal.
Understanding the Journal Reversal and Copy (JRDCCD) function.
Can you attach Standard Text to a journal line after the journal has been posted?
What reports are available in SunSystems 5.3.1?
When a cheque payment has been voided, why does Sun still allows re-printing of voided the cheque?
Receiving "Audit file in use" when trying to dispose of an asset.
How can I view the Global Login icon in the System tray?
How can you override the DFS at the time of Printing Invoices so that a different document can be produced from the default?
How to attach Transfer Desk to User Group Menu Designer to launch a particular profile only.

Query & Analysis and Vision

eAlert causing 'File in Use' message when opening Q&A XL report.
Can Q&A (Vision) Executive access archived ledger transactions?
Is there a limit to how many ‘Products’ can be created under the Client Setup section?
'Suppress Zero Rows' doesn't work on Breakout worksheets.
Business Unit backup fails due to users still logged in when in fact all users are out logged out of SUN.
Is there a way to identify which form you are using / How to find the form name?

SunSystems v4

Journal import is removing the leading zero's from the transaction reference?
Business rule using Lookup Tables causes Journal Import to error.
Held journal listing report returns incorrect additional description.

PA Cash Desk

B4B - How can you construct the Reason for Payment that is required in most bank files?
B4B - How can I see the data on the Sun Payment Table SAPYPAY?
B4B - How does B4B handle credit notes when extracting transactions from SunSystems?
BR - Can I display the 'Transaction Type' of a bank statement transaction in the Bank Reconciliation report?
BR - Can a cheque presentation date be viewed in Sunsystems?
ePay - How do you remove balance line from an ePay file?
eRemit - Will eRemit with SunSystems 531 work with Windows Authentication?

PA Collect

Transaction dates not formatted as dates in Excel.
How do I edit the description of a search set?
Mapi vs SMTP.
Can I set Bcc in Email Setup under the Maintenance drop down?
How do I upgrade Collect v5.0 to Collect v5.3?
How do I select a custom statement?

PA iPOS

How do I make the supplier code mandatory for users to enter when creating a requisition line?
What is the use of the 'Allow Receipt Required Override' checkbox?
How to remove a Goods Receipt Line if the line will never be invoiced.
Unable to force invoice in XML MATCHING if no match by value has been set in XML Invoice Import.
Budget Check Stages - 'on order creation' vs 'on requisition approval'.
How to use a blank T-Codes for transaction analysis defaulting.
T-Code defaulting / hierarchy / transaction rules.
Corporate E-mail in iPOS Admin.
Publish iPOS via Internet.
iPOS v5.6.x onwards : Submit-Q buttons in iPOS browser.
Improve loading performance.
iPOS v5.6.x - List of iPOS standard reports.
Unable to login to PA Scheduler.

PA Software

Advanced Inquiry - Can I query iPOS Requisitions on 'Create Date'?
Starting Advanced Inquiry from within SunSystems gives error "sp_setapprole was not invoked correctly".
Upgrading to BAS Interface version 5.3.0 & higher.
Consolidations - How do I change the target business unit for an existing step?
Consolidations - Is there a way to suspend a rule and/or step within Consolidations?
CSB - How can we maintain multiple delivery addresses for an account within CSB?
How to check the version of PA Authentication Server on a PC.
Functional Security and the Receipting Administration User.

Time at Work

Is a license used if the user is only authorising timesheets and not filling them out?

New Employees

At Professional Advantage, we take pride in our people, their skills & knowledge which empowers us to serve you with the highest level of customer service.

Meet our new team members:

Vlad Antohi

Business Process
& Intelligence Consultant

Stephen Walter
Software Developer

Tracy Pickering
Project Manager

Ivon Melawi
Administration Assistant

Gavin Green
Business Process & Intelligence Consultant

Karen Lim
Consultant

Latest Software Releases

What are the Latest Releases of Software for my system?

Sun 4
SunSystems v4.3.3 Global Security Framework 1.4
Query & Analysis 10.0.4
Databases - MS SQL 2005 SP2+, SQL 2008 (32-bit only), Oracle 10.2.0.3+ and 11.1.0.6+
Application Server - Windows 2003 SP2, Windows 2008
Client OS – Windows 7 (SQL server only), Windows Vista, Windows XP Professional SP2+

Information about enhancements and bug fixes included in this release is available from “Knowledge Tips” on www.suncompanion.com

Sun 5
SunSystems v5.4.1 Global Security Framework 1.4
Query & Analysis 10.0.4
Databases - MS SQL 2005 SP2+, MS SQL 2008 SP1+, Oracle 10.2.0.3+ and 11.1.0.6+
Application Server - Windows 2003 R2, Windows 2008 R2
Client OS – Windows 7 (SQL server only), Windows Vista, Windows XP Professional SP3

Information about enhancements and bug fixes included in this release is available from “Knowledge Tips” on www.suncompanion.com

Latest versions of PA Software
This table includes releases which support MS SQL 2005 & MS SQL 2008.

Contact your Account Manager to confirm latest releases for Oracle.

	SunSystems v4.3.3	SunSystems v5.4.1
Advanced Inquiry	5.1.12	5.1.12
BAS Interface	5.3.1	5.3.1
Cash Desk Bank Reconciliation ePay eRemit	5.3.9 5.6.22 1.6.1	5.3.9 5.6.22 5.2.13
Collect Collect.Net	5.3.4 tba	5.3.4 tba
Consolidations	5.4.2	5.4.2
Contract & Service Billing	5.3.15	5.3.15
Intercompany	5.2.0	5.2.0
iPOS	5.6.12	5.6.12
JET	5.3.25	5.3.25
PA Authentication Server	1.1.5	1.1.5
Payroll Interface CHRIS Payroll Interface Micropay Interface Micropay Meridian	5.3.0	5.3.0


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